My AptaFund & General Program

Budget

General Ledger

Change my password

Change my security question

Reports

Exports

My Budget Accounts

Navigating AptaFund

Set current accounting cycle

Attach files

Contact names & addresses

Update release notes

Budget overview

Create a budget for small funds or individual accounts

Budget import tool — use with large funds and multiple funds

Adopt a budget

Unadopt a budget

Adjust a budget

Revise a budget

Use the budget development tool

My Budget Accounts window

General Ledger overview

About general ledger transactions

General ledger - normal

Account journal

Create, edit, or delete a journal entry

Post a journal entry

Reverse a transaction

Banking

Chart of Accounts

Purchasing

Setup a new bank

Setup a new bank account

What are owner funds & clearing accounts?

Reconcile a bank account

Undo a bank account reconciliation

Transfer monies between accounts

Enter interest & fees

Banking overview

Chart of Accounts overview

COA Structure

COA Elements

Accounting cycles

Chart of Accounts window

Account mapping

Rolling over the COA

Accounting methods & AP

Purchasing & Payables overview

Purchasing overview

My Budget Accounts window

Purchase Requisitions window

My Purchase Requisitions window

Admin Menu - Purchase Requisition window

Purchase requisition approval process

Purchase orders

Purchase order types

Use tax

Receiving overview

Accounts Payable

Vendors

Capital Assets

Accounts payable overview

Accounting methods & AP

Purchasing & Payables overview

Create vendor invoices — regular, direct

Create an employee reimbursement

Create a credit memo

Submit invoices for payment

Create payment vouchers

Remove invoices from a voucher

Submit vouchers for approval

Print & verify warrants

Express warrant printing

EFT payments

Add, edit, or delete a vendor

Disable a vendor

eCommerce

Parent - child vendor relationship

Capital Assets overview

About asset depreciation

About purchasing assets using governmental & proprietary funds

About GL transactions created from asset actions

Add assets

Accept assets

Run depreciation

Cash Receipts

Accounts Receivable

Customers

Create cash receipts batches

Reject cash receipts batches

Void cash receipts batches

Create bill schedules (invoice batches)

Add billing items to schedules

Validate/approve bill schedules

Post bill schedules

Print invoices

AR tables - categories, event/jobs, recurring billing items

Add a customer to use in Cash Receipts

Change a customer's name

Disable a customer

 Payroll

 Human Resources

 Employee Self-Service

Setup a new employee

Create a deduction set for a new employee

Setup direct deposit

Preview net pay

Handle garnishing wages

Dock an employee's pay

Payment plans

Setup an employee's leave

Record leave taken

How do I see what leave an employee has taken?

Supplemental pay & jobs

Adjust a payroll liability

Split a payroll liability

Manage employees window

Add employee

Jobs overview

Employee jobs window

Increment employee experience

Increment salary schedule step & grade

Mass update employees

Mass update salaries

Mass update jobs

Controlled vs. uncontrolled positions

Create a master position

Mass update master positions

Add a position

Mass update positions

Human Resources configuration

Calendars

Salary Schedules

For employees:

How do I view my paychecks, W-2s,  leave balances, YTD totals & uploaded documents?

How do I request leave?

How do I see what's happening to my leave request?

For approvers:

How do I see approvals that require my attention?

How do I approve a leave request?

For administrators:

How do I upload a document?

Link approval processes to leave types

Cash Receipts

Accounts Receivable

Customers

Create cash receipts batches

Reject cash receipts batches

Void cash receipts batches

Create bill schedules (invoice batches)

Add billing items to schedules

Validate/approve bill schedules

Post bill schedules

Print invoices

AR tables - categories, event/jobs, recurring billing items

Add a customer to use in Cash Receipts

Change a customer's name

Disable a customer

Security

Configuration

Approval Process

Security overview

Add & edit user accounts

Create security templates & use system templates to assign a set of permissions to a user

System security templates

Mass assign a security template

Mass update default cycle

Update users' accounting cycle

View security for all users

Disable a user account

Forgotten password emails

Account code security

Mass assign account code security

Administration overview

Schedule automated emails

Setup signatures for use in AP, HR, Payroll, & Purchasing

Upload logos to print on checks & POs

Purchasing configuration

System configuration

Human Resources configuration

Cash Receipts configuration

Accounts Receivable configuration

Setup & manage the leave & requisition approval process

Add an approver

Review all approval processes & the approvers assigned to them

Exports - Fiscal Year End

Fiscal Year End Rollover

Importing

FYE rollover dashboard

FYE rollover checklist

Budget imports