Use Payroll > Deduction Assignment or Payroll > Employee Deductions to enter the bank information used for direct deposit of the employee's paychecks.
AptaFund treats direct deposits like any other deduction in the system.
Direct deposits do not show in the Bank Account Register until their liability is paid in Payroll Voucher Management.
Direct deposits generate a liability that must be paid to a vendor — in this case, a bank.
Once the employee is present on a Paid payroll register, a user can generate a Direct Deposit Export and submit the data to the appropriate banks.
Employee paychecks may be deposited in more than one bank account.
An employee may designate one or more bank accounts to receive direct deposits
or they may designate a bank account to receive part of the paycheck with the remaining amount paid on a printed paycheck.
To use direct deposit to deposit monies in two or more bank accounts — for example, a checking and savings account — set up the account to receive most money as the Primary account by selecting Yes in the Primary field & leaving the Percentage & Amount fields blank. Then set up the additional account(s) by selecting No in the Primary field and entering either a fixed amount or a percentage of the paycheck to be deposited in the secondary account. The two types are then referred to as primary and non-primary.
If the employee wants a printed paycheck as well as directly depositing part of the pay — for example to deposit money in a savings account — do not designate a primary account during the direct deposit setup. Instead set up one or more secondary accounts by selecting No in the Primary field and entering either a fixed amount or a percentage of the paycheck to be deposited in the secondary account. Any monies that are unallocated to a secondary account will be included in a printed paycheck.
Direct deposits can be generated from either special or regular registers. These options are determined in Payroll Configuration.
Return to Creating a Deduction Set — Direct Deposit tab
Return to Creating an Employee Deduction Set
Return to Add a Direct Deposit Deduction
Return to Deduction Assignment Overview
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