There are three types of purchase order in AptaFund — regular, blanket, and dollar.
Regular POs allow items to be ordered, received, invoiced, and paid. They can be automatically created from a purchase requisition or manually created.
Your purchasing administrator can choose to allow payment of a designated percentage over the original PO amount with a setting in Purchasing Configuration.
Blanket POs are intended for ordering large quantities of items that will be received, invoiced, and paid over time. The blanket order type serves as an indicator that the order will remain open to allow for periodic processing.
Blanket POs are processed through Receiving as regular POs, if you use the Receiving module.
Your purchasing administrator can choose to allow payment of a designated percentage over the original PO amount with a setting in Purchasing Configuration.
The dollar PO type allows you to specify an amount that will be spent with a vendor over time. They can be useful for ongoing services — such as natural gas usage — or for frequent small purchase items — such as hardware store purchases by employees.
PO items on a dollar PO are not received even if you use the Receiving module.
The quantity for line items is usually one. Differing amounts per invoice are handled through changes to the vendor invoice line item price.
The dollar amount on this type of PO cannot be exceeded, regardless of the Percent over PO Maximum setting in Purchasing Configuration.
All dollar POs must be manually closed.
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