Create a Payment Voucher

The Invoices grid displays the Vendor Name, the vendor that provides the goods or services, and a Payment Vendor, the vendor that receives the remittance. If these are different, the warrant payee will be the payment vendor, and the purchase vendor will receive credit for the invoice.

Note: When warrants are printed, if invoices for the same bank account for the same vendor/employee are included on a voucher, they will be combined into one warrant. If you do not want them to be combined, you must include each invoice on a separate voucher.

Create a payment voucher

1. Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.

2. Click the Add button, and the Payment Voucher Detail window opens.

3. Complete the fields as described. Only the Voucher Number is required.

   • Voucher Number: This number defaults if the Custom Number setting for AP vouchers is enabled in System Configuration. If not, enter a number.

   • Voucher Date: Defaults to today's date, if no date is entered.

   • Description: Enter text as desired.

4. Click Save, and the record is saved, and the Invoices grid is displayed. The grid includes all invoices submitted for payment, and all have the default status of Excluded.
   Note: The Invoices grid displays the Ordering Vendor — the vendor that provides the goods or services — and a Payment Vendor — the vendor that receives the remittance. If these are different, the warrant payee will be the payment vendor, and the purchase vendor will receive credit for the invoice.

5. Check the boxes for the invoices you want to include, and click the Include Invoice button.
   Note: If there are a lot of invoices in the list, you may want to search or create a filter to make it easier to select the invoices to include. For example you could create a filter to find all the invoices for a single vendor, then select them all by checking the box at the top of the column.

6. Click the Return to Payment Management link in the upper right corner of the window, and you'll see the voucher total displayed in the grid.

Return to Payment Management Overview