Create a Budget for a Single Account

Use the Propose Account Budget feature to create a budget for a single account or a small fund that doesn't have many accounts.

Proposed budget amounts are displayed in the Unposted Amount column and are not reflected in the general ledger until the budget is adopted.

1. Select Budget Management from the Budget menu, and that window opens with the current fiscal year budget displayed.

2. Select the fiscal year for which you want to create a budget from the Cycle pull-down list.

3. Select the Fund in which you want to work from the pull-down list. The Account Type defaults to Expenditure.

4. Select the Account Type in which you want to work from the pull-down list. Options are: Expenditure, Fund Balance/Retained Earnings, Other Financing Sources, Other Financing Uses, and Revenue.
   The Fund Budget Status is now New, and the Summary and Budget Items grids are empty. Sample

5. Click on the Available Account Codes tab. The available account codes for the selected fund and account type are displayed.

6. Check the box for the Account Code you want to budget, and click Propose Account Budget. That window opens.
   Note: If you don't see the account code you want in either the Budget Items tab or Available Account Codes tab, you can click Propose Account Budget without selecting an account code. You'll then need to select the account code in the Propose Account Budget window.

7. Enter the amount in the Change field. Since this is the first time you're creating a budget for this account, you'll enter the total budget amount for that account code. Note: If you're editing, rather than creating, the budget for this account, enter the amount of the difference between the existing amount and the proposed amount — don't enter the new total amount.

8. Enter a Comment as desired.

9. Click Apply. The budget amount is saved, the account code is moved from the Available Account Codes tab to the Budget Items tab, and the amount you entered is displayed in the Unposted Amount column.
   Note: The Fund Budget Status is set to Proposed after the first budget amount is saved, and the Difference column in the summary grid displays the amount that the fund is out of balance. Sample

10. Repeat steps 6 - 9 to enter budget amounts for additional accounts for this account type — for example, Expenditure.

11. Then repeat steps 4 - 10 to enter budget amounts for other account types as needed — for example, Revenue, Other Financing Sources, and Other Financing Uses.
    Remember: Enter revenues as positive numbers. AptaFund knows to treat revenues as credits. If you enter revenues as negative numbers, they'll be treated as debits rather than credits.

After you've entered budget amounts, you can edit them at any time until the budget is adopted. See Edit a Proposed Amount for instructions.

Once you're satisfied with the budget amounts for the fund, you're ready to adopt the budget.

Return to Budget Management Overview

Return to Budget Overview