Use the Account Mapping window to define the rules for rolling accounts over to the new accounting cycle. This feature creates a map between the old cycle and the new cycle — and consequently the old and new chart of accounts.
For example, you can create an expression to increment specific values or to increase the number of characters for values.
You must create an account mapping for each pair of old and new cycles.
The map you create to rollover the chart of accounts is used by all subsequent rollover actions throughout the rest of the system
The chart of accounts must be rolled over before you perform the remaining rollover processes — such as rolling over job allocations and capital assets.
You can modify the initial account mapping as needed to customize the behavior of each rollover process in the system. Changes you make don't take effect until you roll over the chart of accounts again.
You can change the account mapping and roll over the chart of accounts as many times as you want. Note that the mapping will be correct but AptaFund will not make corrections to the existing accounts. See Working with Multiple Account Mappings.
Verify that the chart of accounts in the new cycle uses the latest account mapping before running subsequent rollover commands.
Important! If you add an account to the old accounting cycle after you have rolled over the chart of accounts to the new cycle, and you want that account to be used in the new cycle, you must roll the chart of accounts over again. The system will not be able to create transactions in the new cycle in some circumstances if you don't.
Disabled accounts in the old accounting cycle will not roll over to the new cycle.
New: The account mapping has been created, but the chart of accounts hasn't been rolled over yet.
Rolled Over: The account mapping has been used to roll over a chart of accounts.
Modified: An account mapping that has been used to roll over a chart of accounts has since been edited.
Make sure the new accounting cycle exists.
Add any new element values that need to be mapped to the new accounting cycle.
Disable any account codes that you don't want rolled over to the new cycle.
Run the Account Mapping Report to review the expected results.
Default rules for rolling over the chart of accounts — these rules are used when no rules are entered in the Account Mapping window
Edit the account mapping
Delete an account mapping
Working with multiple account mappings
Return to Chart of Accounts Overview
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4.1 © 2020 - Harris School Solutions - All rights reserved