Master positions in AptaFund are templates for the jobs to which employees are linked. All positions are defined in Master Position Management, but they're assigned to employees in two different ways, depending on whether they're controlled or uncontrolled positions.
Implementing position control allows the manager to determine the number of master position "slots" that are filled by employees. With controlled positions, HR staff doesn't have to know the account codes; they just enter salary amounts when they fill the positions. Position control also allows you to get an accurate FTE count by account code.
When position control isn't used, the HR operator can link an unlimited number of positions to employees by adding jobs in Manage Employees or Employee Jobs.
Both controlled & uncontrolled positions are created in Master Position Management.
You can have both controlled and uncontrolled positions in your system if you want.
Linking positions to employees
Uncontrolled positions are added to employees in Manage Employees or Employee Jobs and are view only in Position Management.
Controlled positions must be added to master positions in Position Management and then filled in Manage Employees or Employee Jobs.
Create master positions in Master Position Management. Set Controlled field to Yes.
Enable master positions.
Add positions in Position Management. Enter account code. Account code is locked when the record is saved.
Approve positions in Position Management.
Fill positions in Manage Employees or Employee Jobs. HR staff doesn't have to know the account codes; they just enter salary amounts.
Approve jobs in Manage Employees or Employee Jobs.
Create master positions in Master Position Management. Set Controlled field to No.
Enable master positions.
Add jobs to employees in Manage Employees or Employee Jobs.
Approve jobs in Manage Employees or Employee Jobs.
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