Add a Position — Position Management

You can only add positions in Position Management for controlled master positions. To add positions to uncontrolled master positions, you will add jobs to employee records in Manage Employees or Employee Jobs.

Click here for more information on controlled and uncontrolled positions.

1. Select Position Management from the Human Resources menu, and the window opens. Note: You can see the number of filled and vacant positions for each master position in the upper grid. You can only add positions to master positions that have vacant positions.

2. Click the Name link for the master position to which you want to add positions, and the existing positions are displayed in the lower grid.

3. Click Add, and the Add Position window opens.

4. Complete the fields as described.

   • Site: Select from the pull-down list of valid work locations. This list is designated in HR Configuration.

   • Position Type: Select from the pull-down list of position control types. This list is designated in HR Configuration.

   • Budgeted Salary: Enter the budgeted pay for this position.

   • Budgeted FTE: Enter the budgeted FTE for this position.

   • Actual Salary: Read only field.

   • Position Number: Will be generated automatically when you save the record.

   • Start Date, End Date, Contract Days, & Calendar Name: These fields will be filled automatically from the master position when you save the record. You can edit the fields if needed for this position.

   • Subject: Select one or more from the pull-down list of subjects. This list is designated in HR Configuration.

   • Grade: Select from the pull-down list of school grades. This list is designated in HR Configuration.

   • Designation: Select from the pull-down list to further define this position. This list is designated in HR Configuration.

   • Comment: Enter text as desired.

5. Click Account Codes to enter the account code(s) for this position.

6. Click Save. Controlled positions must be approved before they can be filled.

Continue to Approve a Controlled Position

Return to Position Management Overview