Add a Job to a Payroll Register

You can only add jobs to a New register.

Use the Add Job to Register feature to add jobs/addenda to a normal or special payroll register. You'll need to add jobs to a register in the following situations:

• When a job/addendum is added to an employee in Manage Employees when the employee is already on a New register.

• When an employee has been removed from payroll and then re-submitted to payroll. Removing the employee from payroll has the effect of removing all the employee's jobs, so they must be added back to the register.

• When you need to create a special register for any reason.

• When you need to add supplemental pay to an employee's paycheck.

Add a job to a register

1. Select Manage Payroll from the Payroll menu. The Manage Payroll window opens listing all the payroll registers in the system.

2. Click on the Register number link, or check the box for a New register, and click Edit. The Register Details window opens.

3. Click the Add Job to Register button, and the Add Job to Register window opens. Note: There is no need to pick an employee before clicking the Add Job to Register button. You'll pick the employee in the next window.

4. Complete the fields as described. Required fields are marked with a red asterisk(*).

   • *Employee: Select the employee for whom you need to add a job.

   • Supplemental: Check this box if this is a supplemental job. When adding a supplemental job, the job type, hours, and account code default from the master position. See About Supplemental Pay for additional instructions.

   • *Job Name: Select the job you want to add from the pull-down list.
     If adding a regular job, the employee's approved jobs that have been submitted to payroll will be included in the list.
     If adding a supplemental job, the list of available supplemental jobs will be included in the list. Note: Jobs are specified as supplemental in Master Position Management.

   • Suppl. Pay Type:

   • • Add supplemental pay to an existing supplemental pay job: Choose this option if you have previously added supplemental pay to this employee on a different payroll register.

     • Create new supplemental pay job: Choose this option to add the supplemental job template to the employee record.

   • Job Type: Select from Salary, Hourly, or Daily.
     If salary, enter the amount to be paid in the Amount field.
     If hourly or daily, the next two fields become available.

   • • Hours/Days: Enter the number of hours or days worked.

     • Rate: Enter the pay per hour or day.

   • Copy From: Select a job from which to copy the account code.
     or

   • Account Code: Use the the account code assistant and the account code allocation window to enter the default account code(s) for the position.

   • Comment: The text entered here will print on the pay stub if set up to print in Payroll Configuration.

5. Complete the Custom Fields as needed. The values for these fields default from the employee job or master position if this job is a supplemental job.

6. Click Save to save this record, or Save and Add to add another job to this register.

Return to Create a Special Register

Return to Create a Payroll Register

Return to Manage Payroll Overview