Submit an Employee to Payroll

The Submit Employee to Payroll command makes the selected employee(s) available in the Manage Payroll window. When an employee is submitted his/her jobs/addenda are also submitted.

Leave distribution is processed when an employee’s job assignment is approved in Manage Employees or for Submitted employees when a new leave type is enabled.

Before you begin

To submit a employee to payroll, the record must be in the Available state. This means the employee:

• is enabled,

• has an approved job in Manage Employees,

• has a current deduction set in Deduction Assignment,

• has a payment plan for each job/addendum or will be turning in a timesheet,

• and has leave set up.

Submitting an employee to payroll creates the encumbrance for any employer portions of deductions for the employee.

• The account code used is based on the fund for the employee’s salary account code and the expenditure element value defined in Deduction Management.

• If an account code with these and other elements as defaults does not exist, the employee cannot be submitted until the account code is created .

Submit employees to payroll

You can submit multiple employees to payroll in one step.

To speed up the process of submitting multiple employees, use a filter — Status equal to Available — to display just the employees who need to be submitted. Then check the box at the top of the grid to select all available employees.

1. Select Employee Payroll Information from the Payroll menu.

2. Check the box(es) beside the employee name(s), and click the Submit Employee to Payroll button at the bottom of the window. You're notified how many employees were successfully submitted, and their status is changed to Submitted.

Return to Employee Payroll Information Overview