Print Payroll Checks

Click here if you need further information on payroll regular checks and direct deposits.

Payroll checks can be printed when the payroll register is in the Pending or Approved state.

  1. Select Manage Payroll from the Payroll menu. The Manage Payroll window opens listing all the payroll registers for the selected accounting cycle.

  2. Select the Pending or Approved register, and select Print Payroll Checks from the More menu. The Paycheck Printing window opens.

  3. Select the Payment Type — Regular or Direct Deposit — from the pull-down list. The window will now display the checks or direct deposits on this register for the first bank account. The checks/direct deposits are grouped by paycheck site, and their status is displayed.

  4. Select the Bank Account No. for the checks/direct deposits to print, if needed.

  5. Edit the First Check No. if needed.

  6. Change the grouping or filter as needed.

  7. Select the New checks/direct deposits you want to print, or check the box at the top of the grid to select all checks/direct deposits.

  8. Click the Print button, and the Print popup window opens, displaying the number of checks/direct deposits you've selected for printing.

  9. Click the Print to PDF button. You're notified of progress, and then a Save dialog opens.

  10. Navigate to the location where you want to save the PDF file, and click Save. The paychecks' status becomes Pending.
    Note: You'll be notified if all the data for a paycheck doesn't fit on a single check stub, and you can then click Paycheck Stub Report to generate a PDF of the complete check with all its information. These reports may then be distributed to the employees along with their paychecks. Note: You can also print paycheck stubs from the Reports menu.

  11. Click Verify after you review the PDF file to ensure the items printed correctly,
    OR click Close to review the PDF and verify the printing later. Then continue with Verify Payroll Checks.

  12. Repeat steps 3-11 to print regular or direct deposit paychecks for other bank accounts.

Once printed, the checks/direct deposits receive the Pending status and need to be verified before they are posted to the general ledger and considered paid.

 

Return to Approve a Payroll Register

Return to Manage Payroll Overview