About Payroll Checks and Direct Deposit

A paycheck is not considered paid in AptaFund until it has been verified and has the Printed status.

The paycheck PDF files use Microsoft Word templates customized by Harris personnel.

The PDF files generated by printing payroll checks and direct deposit stubs will be available for employees to view in Employee Self Service on the date selected in Payroll Configuration. Make sure current and new staff have been invited to login to ESS.

You must have Payroll Check Printer security access to print paychecks.

Direct deposit

• AptaFund provides for both regular paychecks and direct deposits.

• Both types of paychecks are printed and processed in AptaFund in the same manner. Although direct deposits are made electronically, the employee can still receive a printed, non-negotiable pay stub.

• Printing and verifying direct deposit checks makes the direct deposit information available to the direct deposit export.

• You can use a separate numbering sequence for direct deposits by selecting that option in Payroll Configuration. Direct deposits are designated with the prefix DD which appears only on reports.

• You can disable the direct deposit for all employees on a payroll register using the Deduction Selector dialog.

• Summer payrolls: You can disable direct deposit by employee in the Applied Deductions window in order to run all summer payrolls by the end of June and hold some checks to be picked up by employee later in the summer.

Regular and direct deposit payroll check statuses

• New: The payroll register has been approved, but the check hasn't been printed.

• Pending: The Print command has been invoked, but printing hasn't been verified.

• Printed: A printed payroll check has been verified and is considered paid in AptaFund.

• Void: A payroll check has been voided from the register, either by the Void command or the Reprint command. A Verified check must be voided and a new paycheck created if you need to make modifications.

Paycheck numbering

• The First Check No. field displays the number that will be used for the first paycheck in the run — either printed on blank check stock or displayed on preprinted check stock.

• You can change this number before you begin printing.

• As the paychecks are printed, the check number is incremented by one.

• The check number is applicable only to the currently selected bank account. When printing paychecks for the next bank account, a different first check number will be displayed.

Multiple bank accounts

• If paychecks are associated with multiple bank accounts, the paychecks will be grouped by bank account to allow you to change the check stock as needed.

• If you are setup to use clearing accounts, employees with multiple jobs for the same bank account will be combined into one paycheck.

Return to Print Payroll Checks

Return to Manage Payroll Overview