My Deductions Window

AptaFund provides the ability for an employee to fill out federal and state W-4 forms online and submit them for approval.

• Users with payroll manager, payroll admin, or fund admin permissions can then view and approve or reject the changes.

• Employees are notified by email when their change requests have been approved or rejected.

• If the request is rejected, the employee will be able to see the reason for rejection in the Comment column.

Use the My Deductions window to:

• Create & submit a new federal W-4 or state W-4.

• View a submitted request: Select the request you want to view, and click View Request.

• Delete a submitted request: Select the request you want to delete, and click Delete Request. Click Yes when you're asked to confirm the action.

• Print a submitted request: Select the request you want to print, and click Print Request. Click Yes when you're asked to confirm the action. The system generates a PDF copy of the W-4.

Create a new federal W-4

1. Select My Deductions from the My AptaFund > Employee Self-Service menu, and that window opens.

2. Click New Federal W-4, and a fillable form opens in a popup with the name, address, and SSN fields pre-filled.

3. Complete the remaining fields. Note: You may want to complete the worksheets on page 3 before completing the federal W-4.

4. Click Submit.

Create a new state W-4

1. Select My Deductions from the My AptaFund > Employee Self-Service menu, and that window opens.

2. Click New State W4, and a fillable form for the employee's state opens in a popup with the name, address, and SSN fields pre-filled.

3. Complete the remaining fields.

4. Click Submit.

Return to ESS Employees Overview