Modify a Voucher Adjustment

You may modify an adjustment only on a New payroll voucher.

If the adjustment has been included on the voucher, you will first need to exclude it before you can modify it.

1. Select Payroll Voucher Management from the Payroll menu. The Payroll Voucher Management window opens, listing all the vouchers for the selected accounting cycle.

2. Select the New voucher on which you want to modify an adjustment, and click the Edit button at the bottom of the window. The Voucher Detail window opens.

3. Select the adjustment you want to modify, and click the Modify Adjustment button at the bottom of the window. The Adjustments window opens.
   Note: If the adjustment you want to modify has been included on the voucher, you'll first need to exclude it. See Exclude Liabilities from a Payroll Voucher.

4. Edit the fields as described below.

   • Adjustment Amount: Enter the amount by which the liability should be changed, not the new liability amount. In other words, if the liability should be reduced by $20, enter -20.00.

   • Description: Text entered here is displayed in the Voucher Detail window.

   • Expenditure Account Code(s): Add, edit & delete the expenditure account(s) to which this adjustment will be debited (if positive) or credited (if negative). See Account Code Assistant for instructions on completing the fields.

   • Liability Account Code(s): Add, edit & delete the liability account(s) to which this adjustment will be credited (if positive) or debited (if negative). See Account Code Assistant for instructions on completing the fields.
     Note: The expenditure accounts and liability accounts do not need to balance by fund. If there is a discrepancy, Due To/Due From transaction lines will be created automatically for all transactions created by the adjustment.

5. When finished editing the adjustment, click Save. You're returned to the Transaction Detail window.

6. Select the adjustment for inclusion on the voucher, and click Include.

Return to Payroll Liabilities Overview