Payroll Configuration — Liability Checks tab

Use the Liability Checks tab to enter the defaults to be used in printing liability checks.

1. Select Payroll Configuration from the Payroll module, then click on the Liability Checks tab.

2. Complete the fields as described below to set up liability check printing.

   • Display voucher EFT payment as one bank register payment: When set to Yes, all EFT payments from the Payroll ACH Data Export will display as one withdrawal on the Bank Account Register instead of a withdrawal for every vendor payment. When set to No, EFT vendor payments will display as individual withdrawals on the Bank Account Register.

   • Check Format: Select from one or two stubs.

   • Print Logo: Check this box if you want the district logo to be printed on the warrants. Note: At the current time you can't print both the logo AND the site information. If you want the site information to print with a logo, you must have a logo that includes the site information.

   • Logo: If the Print Logo checkbox is checked, select from the pull-down list. Note: If there are no items in the pull-down list, you'll need to go to Manage Logos to upload logo files.

   • Print Check Number: Check this box if numbers are not pre-printed on your check stock.

   • Print Site Information: Check this box to print the site name and address on the check. The site name is entered in Administration > System Configuration. The site address is entered in Contact Management.
     Note: At the current time you can't print both the logo AND the site information. If you want the site information to print with a logo, you must have a logo that includes the site information.

   • Print Bank Information: Check this box to print the bank name and address on the check. The bank name and address are entered in Banking > Bank Account Management.

   • Print MICR Line: Check this box if the MICR line isn't pre-printed on your check stock.

   • Print Memo Line: Check this box to print the memo line under the payee information and just above the MICR line. Note: The text printed on this line is taken from the Account Number field in Vendor Management.

   • Print EFT Stubs: Check this box if you're going to create a PDF of EFT stubs instead of checks.

   • Print Dollar Sign on Amount: Check this box if you want the dollar sign to be printed in the Amount field.

   • Logo: If the Print Logo checkbox is checked, select from the pull-down list. Note: If there are no items in the pull-down list, you'll need to go to Manage Logos to upload logo files.

   • Text Above Signature Line: Enter text, such as Void after 90 Days or Second Signature Required, to print under the amount to be paid and above the signature line.

   • Page Margin Settings: Change the Top & Left Margins as needed to adjust the position of the check on the page. Enter increments of .01 inch to increase or decrease the margin. These numbers can be negative or positive.

   • Address Block Adjustment settings: Change the Top & Left Adj. numbers as needed to position the payee name and address in a window envelope. Enter increments of .01 inch to change the position. These numbers can be negative or positive.

   • Top Adj.: The default is 0.00. The minimum is -.25, and the maximum is .50.

   • Left Adj.: The default is 0.00. The minimum is -1.00, and the maximum is .50.

3. Click Save.

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