Supplemental Pay

Use the Supplemental Pay feature to pay one or more employees for bonuses or intermittent jobs/addenda.

• The Supplemental Pay feature is designed to enable payroll personnel to record additional pay without having to leave the Manage Payroll window.

• Supplemental pay jobs can only be added to New payroll registers. They can be added to both normal and special registers.
  BUT if a supplemental job uses a payment plan that has a balloon payment, the supplemental job must be added to a special register. If it's added to a normal register, the balloon payment deductions won't calculate correctly.

• Supplemental pay added to a payroll register applies only to the current payroll period. To add a supplemental job to an employee that will be paid going forward, you must add the job in Manage Employees.

• When you assign a supplemental pay job to an employee record, AptaFund automatically adds the payment to the payroll register you are currently processing and adds the supplemental pay job to the employee record in Manage Employees.

About account codes for supplemental pay jobs

If you select the "Add supplemental pay to an existing supplemental pay job" option, and the account code allocation differs from the allocation specified for the job in Manage Employees, the specified allocation  will only be used in this payroll register.

If you select the "Create a new supplemental pay job" option, the new supplemental job that is created in Manage Employees will allocate pay to the account code that is entered here.

Correcting supplemental pay jobs

If a job is added for the first time using the Add Job to Register feature, and then you need to make a correction to the amount, you'll need to delete the job from the payroll register and re-enter the job. Note: Removing a job from a register also completely removes it from Payroll and Manage Employees.

The payroll register must be in the New state to make corrections.

Add supplemental pay

Remove this section and combine it with Add a Job to a Register

Change title of this topic to About Suppl. Pay

1. Select Manage Payroll from the Payroll menu.

2. Select a payroll register in the New state, and click the Add Job to Register button at the bottom of the window. Note: There is no need to pick an employee before clicking the Add Job to Register button. You'll pick the employee in the next window. Add Job to Register window

3. Complete the fields as described. Required fields are marked with a red asterisk (*).

   • *Employee: Select the employee for whom you want to add supplemental pay. You may see a message that the employee has not jobs available for this register.  

   • Supplemental: Check this box.

   • *Job Name: Select from the available supplemental jobs.

   • Suppl. Pay Type:

   • • Add supplemental pay to an existing supplemental pay job: Choose this option if you have previously added supplemental pay to this employee on a different payroll register.

     • Create new supplemental pay job: Choose this option to add the supplemental job template to the employee record.

   • Job Type: Select Salary or Hourly.
     If salary, enter the amount to be paid in the Amount field.
     If hourly, the next two fields become available.

   • • Hours: Enter the number of hours worked.

     • Hourly Rate: Enter the pay per hour.

   • Comment: The text entered here will print on the pay stub if set up to print in Payroll Configuration.

   • Account Code: Select either Copy From: or New.

   • • If Copy From:, select a job from which to copy the account code.

     • If New, the Account Code fields are displayed and must be completed. Add Job to Register with Account Codes window
       See Edit Job  — Accounts & Approval for instructions.

4. Click Save, then the Return to Search link in the upper right corner of the window.

5. Repeat steps 2 - 4 to add supplemental pay to other employees.

Return to Paying Employees Overview