Create a Leave Request

You may wish to review how much of which types of leave you have available before placing a new request. See My Leave Balances for instructions.

You may request leave for the next fiscal year, and those leave requests will be attributed to the proper year. If the new fiscal year hasn't been set up, you'll receive a message stating that fact, and you'll have to wait until the year is set up to request leave for the new year.

Create a leave request

1. Either click on the New Leave Request link in the Quick Links section of the Home window OR select My Leave Requests from the My AptaFund > Employee Self-Service menu. The My Leave Requests window opens.

2. Click the Add button, and the My Leave Requests Details window opens.

3. Complete the fields as described. Fields marked with a red asterisk (*) are required.

   • Leave Type: Select from the pull-down list. Note: Once you've selected a leave type your available balance is displayed below the Hours or Days field.

   • Start Date: Enter the date in mmddyy or mm/dd/yyyy format, or click the calendar icon to select the date.

   • End Date: Enter the date in mm/dd/yyyy format, or click the calendar icon to select the date. Note: Your district administrator has determined whether or not you may request more than 24 hours/1 day for the selected leave type. If you try to request more time than is allowed, you'll be prevented from saving the request.

   • Total: Enter the total number of hours or days you're requesting. Note: Your district administrator has determined whether or not a negative balance is allowed. In most cases, it isn't, so you'll need to enter a number less than or equal to your balance.

   • Comment: Optional. Enter text such as a description of or reason for the leave that may help the approver.

4. Click Save. The leave request is saved and assigned a status of Submitted. Its detail is displayed in the Leave Detail grid and the required approvers are displayed in the Approval History grid. Sample window

You'll be notified by email when the request is either approved or disapproved.

If you find you've made a mistake in the leave request, you'll need to withdraw it while it's in the Submitted state and create a new request.

Return to View Leave Requests

Return to ESS Employees Overview