When a warrant is reprinted or repaid, the original warrant is voided, and a new warrant is created. The new warrant replicates all information, including pay date. You may re-use the original warrant number, depending on the situation. Once printed the new warrant is placed in the Pending state.
Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.
Select a Pending voucher, and select Warrant Printing from the More menu. The Warrant Printing window opens.
Change any of the Printing and Payment Type information as needed.
Select the Pending invoices to be reprinted or repaid, and click the Reprint or Repay button. The Reprint Warrants window opens, notifying you that the original warrants will be voided and new warrants will be created with new numbers.
Click the Print to PDF button. You're kept notified of the progress, and then the Save dialog window particular to your browser opens.
Re-name the file to give it a more descriptive title.
Navigate to the location where you want to save the PDF, and click Save. Once you've saved the PDF, the Print Warrants window notifies you that the original vouchers were voided and the new ones printed successfully.
Minimize your browser, and open the PDF to review the reprinted warrants and make sure they're correct.
Click Close, and you're returned to the Print Warrants window. You'll see that the original warrant has a Cancelled status, and the new warrant has a Pending status.
Continue with Verify Later. Warrants must be verified in order for them to be considered paid in AptaFund.
Return to Payment Management Overview
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4.1 © 2020 - Harris School Solutions - All rights reserved
