PERA Contribution Report

The PERA Contribution Report can be accessed from My AptaFund > Reports > Payroll - Colorado Reports. This report provides the Report to Grid feature that allows you to review the data before creating the export file.

You can mark the report as a favorite to make it easy to access from the AptaFund home page

About the report

• To be included on the report, employees must have been paid on the selected paid register(s) without having had a check voided.

• Only one row is included for each employee, for each pay period end date, regardless of how many PERA reportable jobs they have.

• The report will contain all contribution data required for reporting to PERA.

• Adjustments: To report adjustments in a prior period, select the corresponding special register. If necessary, reported amounts can be edited in the report file itself before submitting it to PERA.

• You can't edit the data from the report grid window; all changes must be made in Manage Employees or Manage Deductions.

Generate the PERA Contribution Report

Before you generate the report, the setup must have been set up as described here.

1. Select PERA Contribution Report from My AptaFund > Reports > Payroll - Colorado Reports, and the report setup window opens. Note: You may want to click the star icon to favorite this report.

2. Complete the header parameters as described below. All are required. Example

• Accounting cycle: Select the cycle this report will cover.

• Payroll cycle: Select one or more as applicable.

• Payroll period: Select one or more as applicable.

• Payroll register: Select one or more paid register as applicable.

• PERA contribution deduction: Select one or more pre-tax deductions as applicable.

• Life insurance deduction: Select one or more post-tax deductions as applicable.

3. Optional. Save the parameters by clicking Save.
   
   
   The Filter Save popup opens.

4. Enter a Filter Name such as FY18-19 PERA Contrib, and click OK. The next time you open the report setup window, you can select it from the [Unnamed Settings] list. Example

5. Click the Report to Grid button below the parameters. The data is generated.

• If the report hasn't been generated with these parameters, the report grid window opens. Skip to step 6.

• If the report has already been generated, the Generated Data Exists popup opens. If you haven't made any changes in the employee or deduction records and just want to retrieve the previously created report, click on Continue with Previous Editing. If you've made changes to data and need to generate a new report, click Delete and Generate New Data. The report grid window opens.

6. When all the data is correct, click the Export to File button at the bottom of the grid. The export file is named with the following convention: AGxxxnnn, where xxx is the district number and nnn is the data. If you rename the file before saving it, you must use the same convention without dashes or commas.

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