Colorado December Financial Report

The Colorado December Financial Report is usually generated once per year, and then submitted to the Colorado Department of Education. The data for the report comes from account code balances in the General Ledger for expenditures, revenues, and balance sheet accounts. It can be accessed from My AptaFund > Reports > General Ledger - Colorado Reports.

This report requires the completion of a lot of parameters. Once you set it up the first time, you can save your settings for future use by clicking the save button above the parameters.

You can also mark the report as a favorite to make it easy to access from the AptaFund home page

Set up & generate the report

1. Complete the header parameters as described below. Example

• Cycle: Select the cycle this report will cover.

• File Format: Select from A or C.

• File Revision Number: Enter a number corresponding to the file you are submitting. If this is your first submission for the year, use 1.

• School District/BOCES Code: Enter the 4-digit code provided by the CDE.

• Administrative Unit Code: Enter the 5-digit code or 00000 if unknown.

• Unique School Code: Enter the 4-digit code provided by the CDE or 0000 if unknown. Note: If you require other school codes with respect to locations, you'll need to map schools with locations in Element Value Maintenance.

2. Select the element that correlates to each parameter. Select None if it is not used or reported. Make sure to double check your selections as this can cause validation errors in your report if the wrong element is selected. Example

3. Save the parameters by clicking Save.
   
   
   The Filter Save popup opens.

4. Enter a Filter Name such as FY18-19 Dec Fin, and click OK. The next time you open the report setup window, you can select it from the [Unnamed Settings] list. Example

5. Click the Report to Grid button below the parameters. The data is generated, and the report grid opens.

Continue with Edit the Colorado December Financial Report & Create the Export File

Return to Colorado Reports Overview