Adding a Job to a Register

Use the Add Job to Register command from the Payroll Management screen to control the jobs/addenda that appear in new registers, when necessary. For example, if a job/addendum was deleted by accident, the Add Job to Register command will add the job back to the register.
When a new Job/Addendum is added to an Employee Record in the Employee Management screen
This command must be used when an employee is currently in a New register but has a job added to their record in the Employee Management screen. AptaFund does not automatically add new jobs to the register in order to allow you to define or verify the payment plan for the employee and add the job at the appropriate time.
Employee Removed from Payroll
If an employee was Removed from Payroll in the Employee Payroll Information screen, all jobs for that employee are removed from Payroll Management. After the employee is Submitted to Payroll again, all jobs for that employee must be added to the register in Payroll Management.
Adding a Job to a Special Register
If a salaried employee’s paycheck was voided for a payroll period, create a Special payroll register and add a job/addendum. Special registers can also be used for hourly employees, or to pay employees for jobs added after the employee was submitted to payroll. Special payroll registers are available for individual pay periods that allow you to create paychecks for such occasions.
Steps to add a job to a register:
  1. Open the Payment Management screen.
  2. Select a payroll cycle. AptaFund displays all existing payroll registers for the cycle in the Payroll Register grid.
  3. In the Payroll Register grid, select the new Normal or Special payroll register.
  4. Choose the Add Job to Register command from the Fund menu or right-click shortcut menu. In the dialog box, select an employee from the list (the employee number is also provided) and one or more of the rows of the employee’s jobs/addenda. Choose OK to add the employee to the register and close the dialog box.
  5. If the OK button was chosen in the Add Job to Register dialog box and the employee has no other jobs already on the register, the Applied Deductions dialog box displays.
     Sample Applied Deductions Dialog Box
For details on the dialog box, see Applied Deductions Dialog Box Field Descriptions.
The default is to include all non-mandatory deductions; however, you can exclude any as desired. Choose OK to save your selections, or choose Cancel to cancel your selections. The dialog box closes.
Currently the box displays whether or not the employee has other jobs in the register. It continues to display after each additional job you enter for an employee.
  1. The employee job displays in the Payroll Jobs/Addenda grid once the Add Job to Register dialog box is closed. You can now add another employee job to the register or allocate time for the employee job record that was just added (see Entering Employee Allocation of Time).
Tip
If you add an employee job to the register by mistake, it can be deleted. To do this, select the row for the incorrect row in the Payroll Jobs/Addenda grid, and choose the Delete command from the Edit menu or right-click shortcut menu.
 
The Applied Deductions dialog box is accessed automatically after a job is added to a register and the employee has no other jobs already on the register.