Edit an Employee's Payroll Cycle

The payroll cycle determines the frequency and length of pay periods for an employee.

• Payroll cycles are defined — and the default payroll cycle for all employees is designated — in Payroll Configuration.

• You'll use the Employee Payroll Information window to change the default payroll cycle in which the employee will be paid, if necessary.

• The payroll cycle cannot be changed for employee records in the Submitted, Paid, or Suspended states. It can only be changed for employees with a New or Available status.

• If you're using Attendance Enterprise or Attendance on Demand, the periods for an employee's payroll cycle in AptaFund must match those in the other program.

Important: If the payroll cycle selection is changed after payment plan distribution information has been modified, all the distribution information entered will be lost. The selected payroll cycle cannot be changed for employee records in the Submitted, Paid, or Suspended states.

You can use the Mass Update Paycheck Site and Payroll Cycle feature if you need to change the payroll cycle for multiple employees.

Set an employee's payroll cycle

Before you can add employees to the payroll, they must first have at least one approved job/addendum and one approved deduction set. If an employee doesn't show up in the Employee Payroll Information window, check to see that the employee is enabled and has an approved job/addendum and a current deduction set.

1. Select Employee Payroll Information from the Payroll menu, and the Employee Payroll Information window opens.

2. Click on the Display Name hyperlink, or check the box beside the Display Name and click the Detail command in the upper right corner of the window. The Employee Payroll Detail window opens.

3. Select the Payroll Cycle from the pull-down list, and click Save.

Return to Employee Payroll Information Overview