When you've chosen to use unique balancing account codes, AptaFund will use more specific balancing account codes that match the fund type of the destination fund for Due To transactions and the source fund for Due From transactions.
The additional balancing account types include one Due To and one Due From selection for each of the fund types — Expenditure, Other Financing Uses, Revenue, Other Financing Sources, Asset, Liability, and Fund Balance/Retained Earnings.
For the Due To/Due From function to operate properly, each Due To and Due From balancing account type must be tied to a single element value in Element Value Maintenance. Balancing account type assignments must be unique.
Set the Use Specific Due To/Due From parameter to Yes in System Configuration.
Select Element Value Maintenance from the Chart of Accounts menu, and the Element Value Maintenance window opens.
Select the account Structure from the pull-down list if it hasn't defaulted to the structure in which you want to work.
Select the controlling Element for one of the account formats.
Check the box for the element value for which you want to define a balancing account type, and click Edit. The Element Details window opens.
In the Balancing Accounts field, select the Due To or Due From balancing account type(s) applicable to the element value. The options in this field depend on the account type selected, and you may select as many items as needed. Important: If you select a balancing account type that has already been assigned to an element value, AptaFund will automatically remove it from the previous element value and save it to the new one when you save the record. Balancing account type assignments must be unique.
Click Save or Save and Add.
Repeat steps 2-7 until you've finished adding each balancing account type to a single element value.
Return to Element Value Maintenance Overview
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